Ask ECMS

If you’re a Faculty of Engineering, Computer and Mathematical Sciences (ECMS) student, our Ask ECMS team can help you with just about any study-related matter that could possibly arise.

Ask ECMS end of year break

When and how can I get help?

Like the rest of the university, Ask ECMS will be taking a well-deserved break from Friday 18 December 2020 returning on Monday 11 January 2021.

If you need help during that time, please email us at askecms@adelaide.edu.au and we will get back to you as soon as we can from Monday 11 January 2021.

Ask ECMS FAQs

Use the search or browse the most frequently asked questions below. Jump to answers about:

Enrolment  Grades and results  Graduations  Credit applications


Enrolment

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  • Which courses should I enrol in for 2021?

    You should consult your Study Plan to guide enrolments for each year. Any changes to courses or structure are reflected in the plans. You can find your study plan at the ECMS Study Plan webpage.

    You need to follow your study plans as closely as possible as they are designed to ensure you meet your pre-requisite and program requirements.

    The ECMS Degree Check webpage has useful advice and tools to help check your enrolments.

  • How will my courses be delivered in 2021?

    Please check course planner when enrolling to ensure you enrol in the correct version of the tutorial, practical, workshop or lab.

    Most courses will have online/remote and face-to-face options available, either as separate classes or combining both online and face-to-face delivery. You will see these options available by looking at the class details section. For example:

    • Online delivery only
      Location: MyUni, OL, Online Class
      Note: This class is for offshore / remote students only. Please refer to MyUni for details once enrolled.

       
    • Face-to-face only
      Location: physical location on campus eg Engineering Sth, S112, Teaching Room.
      Note: This class will be delivered face to face.

       
    • Face-to-face and online combined
      Location: physical location on campus eg Engineering Sth, S112, Teaching Room and MyUni, OL, Online Class
      Note: This class will be delivered both online and face-to-face. Please refer to MyUni for details once enrolled.

    For lectures, there will be either live (and recorded for later viewing) or pre-recorded only options. Again, course planner will provide detail regarding which option is available for your course.

    • Lecture – interactive live version available
      When: specific day / time listed
      Location: MyUni, OL, Online Class
      Note: These lectures are live-streamed and recorded. You have the option of participating during the live-streaming session or any time after they are published in MyUni. Please check MyUni once enrolled for details regarding when lectures will be published.

       
    • Lecture – pre-recorded version only
      Date, location: This class does not have any timetabled face-to-face sessions. Please check MyUni or contact your Course Coordinator for details.
      Note: These lectures are pre-recorded and can be viewed any time after they are published in MyUni. Please check MyUni once enrolled for details regarding when individual lectures will be published.
  • Can any student take the remote study classes?

    We encourage all students who are able to attend campus to enrol into the face-to-face classes.

    The remote options are available for anyone, but priority will be given to students for whom health or location prohibits face-to-face attendance.

  • I failed a core course, what do I do?

    If you failed a core course, you will need to repeat this course in the following year. If you fail an elective course you have the option of repeating the course or choosing a different elective.

    Please check the course planner to ensure the course was not a pre-requisite to any courses you are set to enrol in for 2021.

    If you need help setting out your study plan in 2021 due to failing a course, please see the ECMS Degree Check Website.

    Further information about the implications of failing a course is available at the Ask Adelaide article: What happens if I fail a course?

  • How do I complete a degree check or study plan?

    The ECMS Degree Check webpage will support you to perform a degree check and create your study plan.

    Once you have created your study plan then you can submit it to Ask ECMS for checking via the same ECMS Degree Check webpage.

    In order for Ask ECMS to complete a degree check for you, you must have already enrolled for 2021.

  • What if I have questions about my study plan?

    The Study Plans are found online at the ECMS Study Plan webpage.

    The ECMS Degree Check webpage can also support you to create your study plan. If you still are not sure what to enrol in, please enrol into what you think is correct and submit your plan to Ask ECMS for checking via the same ECMS Degree Check webpage.

  • I'm an offshore student, how do I know which classes to enrol in?

    You should follow your study plan as normal - but also check to ensure your course is available for remote delivery. You can check all university courses via the Courses available with mode of delivery document.

    Information on how a course is delivered can also be found by searching the course in Course Planner, and a summary of the different delivery options is in the "How will my courses be delivered in 2021?" information above.

    If any required courses are unavailable to you, please contact askecms@adelaide.edu.au.

  • I have a timetable clash, need to enrol in a full class or would like to overload: what do I do?

    If you have a timetable clash, or have attempted to enrol in a full (closed) class, check in course planner for another class date/time for that course. There are often multible options. If you are unable to choose another date/time, you can fill in the Timetable Clash or Full Class form.

    If you would like to overload, you will need to apply using the Unit Overload form.

    All forms submitted by Tuesday 15 December 2020 will be processed before the university shutdown (18 Dec - 10 Jan).

    Submissions during the shutdown will be processed as soon as possible from Monday 11 January 2021.

  • I'm an international student who has applied for an Internal Transfer. When will I know if I am successful?

    Internal transfer applicants will be able to have their accepted offers processed after grades are released.

    If there are any delays, they will be processed upon our return from Monday 11 January 2021. You will still have enough time to organise your CoE and Visa, and enrol.

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Grades and results

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  • When can I view my final grades?

    Final grades for primary exams will be published online in Access Adelaide under Students > Academic Results tab from 3 December 2020.

    All grades should be updated in Access Adelaide by 7 December 2020.

  • What is the difference between a Replacement Exam and Additional Assessment, and how do I know if I have one?

    Replacement examinations are offered on medical, compassionate or extenuating circumstances - you would have applied for and been approved via email. You must check the day and time via Access Adelaide > Exam Times.

    Additional assessment is a supplementary exam or assignment offered to students at the discretion of the Course Coordinator, you cannot apply for an additional assessment. If you are granted one, it will appear under your mark in Access Adelaide as a small blue note saying "Additional Assessment - All Papers". You should study for and sit this exam. You must check the day and time via Access Adelaide > Exam Times. If you are offered a supplementary assignment, you should contact the Course Coordinator.

  • What is a result pending (RP) grade?

    An RP grade stands for 'result pending' and is a holding grade until your final grade is released.

    If your RP is due to Academic Integrity (AI), you will be emailed by the AI Team by 17 December 2020 with further information.

  • How do I review my exam?

    If you would like to review your exam for a course, please make sure you first check its MyUni page. Many courses have posted general exam feedback, and others have made specific arrangements for exam viewings. If your course didn’t have these feedback opportunities, you can request to review your exam script.

    The Exam Viewing Request form is available from the Forms and Policies website. Please complete and email to askecms@adelaide.edu.au with the email subject: Student ID – Exam Viewing Request (eg. a123456 – Exam Viewing Request).

    Note: Exam viewing will not occur until after the start of Semester 1 2021. The marks allocated will not be varied unless it is clear that an error in marking has been made. Viewing of the paper is not be an opportunity to negotiate additional marks. If you believe an error has occurred, you must demonstrate this clearly to the examiner.

  • When will my replacement exam grade be released?

    Replacement Exam results will be published online via Access Adelaide under Students > Academic Results tab by 18 December 2020.

    Your grades displayed is your final grade - if it is the same as your original grade this means the replacement exam result did not improve your overall result, and your original score remains.

    If you have issues regarding your final grade, please email askecms@adelaide.edu.au with the subject title "Grade Issue" and we will resolve after we reopen on 11 January 2021.

  • How do I apply for a PNG?

    A PNG (Pass Non-Graded) means you have passed the course, met the learning outcomes and achieved units of study to contribute to your degree completion. A PNG grade has no value applied, so it will not contribute to your GPA calculation. You can apply via the PNG Request Form.

    Note: the deadline for application for Semester 2 PNG is Tuesday 5 January 2021.

  • What happens if I have failed this semester (semester 2 2020)?

    The University will convert all Fail grades to Withdraw No Fail* (WNF*).

    The following statement will be added to academic transcripts for students who received a WNF* due to a grading adjustment: "Withdraw No Fail* awarded during COVID-19 in 2020 was an approved academic adjustment".

    Note: Fail grades associated with an Academic Dishonesty breach will stand.

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Graduations

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  • I have an 'Ineligible to Graduate' Status in Access Adelaide - what do I do?

    If your graduation eligibility status displayed in Access Adelaide on Monday 14 December 2020 is ineligible, please check the following:

    • Practical Experience: Practical experience is considered an 'academic requirement' so if you haven't completed your required Practical Experience you will be marked as ineligible due to 'not met academic requirements'.
    • Missing grades / RAA results / RP grade: if you do not have grades finalised for all required courses, you cannot be completed in the graduations round.

    If you have confirmed the above and are still not sure, please email askecms@adelaide.edu.au with the subject title "Graduation - xxxx". Provide more details in the body of the email.

    If we receive your enquiry before Thursday 17 December 2020 we will be able to look into it prior to the close down. If not, we will investigate after our return on Monday 11 January 2021.

    Note: please allow time for us to go through enquiries before following up. Duplication enquiries will delay our ability to attend to emails.

  • My degree / major / honours grade is incorrect on my Status Letter, what do I do?

    Please email askecms@adelaide.edu.au with the subject title "Graduation - xxxx". Provide more details in the body of the email.

    If we receive your enquiry before Thursday 17 December 2020 we will be able to look into it prior to the close down. If not, we will investigate after our return on Monday 11 January 2021.

    Note: please allow time for us to go through enquiries before following up. Duplication enquiries will delay our ability to attend to emails.

    There is an additional Summer Conferral which will open on Wednesday 13 January 2021. All issues, not already rectified, will be dealt with before the Summer conferral closure Sunday 28 February 2021. The ceremonies for both Semester 2 and Summer conferral are held in April/ May 2021.

  • I have an RAA, RP grade or haven't completed my Practical Experience: can I still graduate?

    Any graduating student who has an RAA, missing grades, result pending (RP) grade or requires practical experience over summer will need to apply for the Summer Conferral graduation round.

    Please apply via Access Adelaide from Wednesday 13 January 2021. Your eligibility will then be checked and listed on Access Adelaide in March 2021.

  • How do I get a completion letter?

    You can apply for a completion letter once a completion row is added to your Official Academic Transcript.

    Conferral will be added to transcripts for the Semester 2 round by 5pm Wednesday 23 December.

  • I can't graduate, I haven't completed my practical experience. What do I do?

    In order to receive Engineers Australia accreditation, students must complete the 6 weeks Engineering practical experience in industry. COVID-19 may delay the ability of engineering placements.

    We have developed several alternative assessment options to enable students completing academic course requirements in 2020 to meet the general practical experience requirement.

    Further information is available on the Alternative assessments for Practical Experience website.

  • My visa is going to expire soon - I need a completion row.

    Most graduating international student visas will expire 15 March 2021.

    Any eligible student who isn't completed before 17 December 2020 due to late grades, RAAs, missing practical experience etc. will need to have a manual, out-of-round completion row added to their transcript.

    This will be done after our return on Monday 11 January 2021. 

    Note: please allow time for us to go through enquiries before following up. Duplication enquiries will delay our ability to attend to emails.

  • I applied for a Master of Engineering and I do not yet have a completion row, what do I do to ensure I can organise my new CoE and Visa to start my classes in semester 1 2021?

    Once all of your grades have been posted, we can add a manual completion to your program after 11 January 2021.

    This will make you eligible for an offer into the Master of Engineering.

    Please email askecms@adelaide.edu.au once your grades have been posted to start this process.

    You will still need to apply for the Summer Conferral round in Access Adelaide to ensure you are conferred and can attend a graduation ceremony.

  • How do I apply for Masters after I’ve completed my UoA undergraduate program?

    All eligible students can use the Internal Transfer Application Form  to transfer from an undergraduate program to a masters program.

  • My CoE is going to expire, what do I do?

    If your CoE is expiring, but you have not yet completed all of your courses you can apply for a CoE extension via the Apply for a new CoE Form

    Your application will be processed after Monday 11 January.

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Credit applications

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  • How do I apply for credit?

    To apply for credit, please use the Academic Credit Application Form available on the ECMS Forms and Policies webpage.

    Once complete, please email askecms@adelaide.edu.au with the attachments requested in the form. Any application submitted after 9 December 2020 will likely not have an outcome until our return (after 18 January 2021). 

    In the meantime, please enrol as you think is correct and we can assist with amending your enrolment if we need to once we have the outcome for your application.

  • I've applied, when will I receive my outcome?

    Ask ECMS will forward your application to the relevant academic/s for assessment and then advise you of the outcome via email.

    We endeavour to have an outcome for you in approximately 2 weeks.

    Any application submitted after 9 December 2020 will likely not have an outcome until our return (after 18 January 2021).