Zoom Invigilated Examinations
You will find FAQs relating to Zoom Invigilated examinations on this page.
Where there are fewer than 10 students in a course unable to attend in person due to COVID-19 restrictions (with some exceptions to meet accreditation requirements), these students will be set an alternative assessment in lieu of the invigilated written (paper) examination.
Alternative assessments may include an essay, written report etc. but not an online, un-invigilated and open-resource examination. In ECMS a Zoom Invigilated Exam may be used as an alternative assessment.
What is a Zoom Invigilated Exam?
Which courses will have a Zoom Invigilated exam?
Where there are fewer than 10 students in a course unable to attend in person due to COVID-19 restrictions, these students will be set a Zoom Invigilated examination.
How does Zoom Invigilation work?
Just as you would for an on-campus exam, you will:
- need to have your student ID
- only be allowed to have access to permitted materials
- be advised by your invigilator when you can commence the exam
- be asked to remove any non-permissible materials (e.g. a mobile phone or smart watch) from reach before commencing the exam.
You will be assisted through this process by your online invigilator, who will communicate with you using your computer’s webcam, microphone and speakers. There is also a chat function to allow you to communicate with your invigilator should you have any technical issues or problems with the exam.
Once you start your exam through MyUni, your invigilator will continue to monitor you and any use of the applications on your computer. Their presence will not be intrusive so that you may focus fully on your exam. They will continue to monitor you during the exam duration, and just like in an on-campus paper-based exam, flag unusual activity.
Leaving the view of the webcam during the exam (unless for allowed breaks), and reading the questions aloud is not permitted.
The invigilator may request that you show them the room you are taking your exam in with your webcam to confirm that you are not seeking assistance with the exam (for instance with unpermitted notes).
The whole exam-taking process is recorded and can be reviewed by your school’s Academic Integrity Officer(s) in the event unusual activity is reported. Incidents would be investigated under usual University of Adelaide procedures, in the same way that an incident report from a pen/paper exam is investigated.
How do I access my Zoom examination?
All Zoom Invigilated exams are located in the current MyUni page for the course.
You will be emailed the Zoom link through your University email account. Please ensure you connect to Zoom at least 15 minutes before the exam starts.
Once you have connected to Zoom, the invigilator will ask you to share your screen with the MyUni page opened. Do not open the Exam in MyUni until you are told to do so by your invigilator.
How many students will be part of the Zoom session?
There will be a maximum of 4 students in each Zoom session.
Are other Faculties involved in Zoom Invigilated exams?
No. The Faculty of Engineering, Computer and Mathematical Sciences (ECMS) will be piloting the Zoom Invigilated exams for Semester 2, 2021.
What information do I need to provide to verify my identity during my exam?
Before you can start your exam, you will be required to turn on your camera and microphone. You will also need to share your screen with your Invigilator, and you will need to share your photo ID on camera.
Your University student ID card will be the easiest form of identification, but an original Australian government-issued photo ID (driver’s license, passport, military ID) or a passport from any country is also acceptable to verify your identity. Copies of your ID, driver's licenses from other countries or electronic versions of your photo ID are not accepted.
I am undertaking my studies from another country and don’t have a student ID card. What should I use?
If you do not have a University of Adelaide Student ID, an Australian government-issued photo ID with your photograph and name on it is permissible.
If overseas students have not picked up their University Student ID, they should use their passport. Paper copies or electronic versions of your photo ID are not accepted.
What are my responsibilities as a student who is undertaking a Zoom Invigilated exam?
It is the student’s responsibility to log in to their Zoom invigilation meeting at least 15 minutes before their exam is scheduled to start and before opening their exam in MyUni.
Please ensure you have arranged access to a private, quiet room for the duration of your examination. It is important that you won’t be disrupted by anyone and that you can have your speakers on without disrupting others. Ensure you have sufficient paper and writing tools such as pens and pencils.
All devices should be fully charged or plugged in, and student’s work space and resources/technology set up (ie. smart watches and mobile devices for hotspot are turned to airplane mode) and prepared for the exam.
All students undertaking a Zoom invigilated exam are expected to adhere to all relevant exam conditions and instructions given by the invigilator, and must maintain academic integrity at all time.
Students should strongly consider signing up for a test meeting prior to their exam to ensure their understanding of the process, setup and technology requirements is correct prior to exam day. This also includes the student giving prior consideration to the method they will use to submit or upload their answers where necessary.
You will be given access to the test link via email once the test sessions are scheduled.
Where can I view my Zoom Invigilated exam timetable?
An email will be sent to your University email address.
This will give you the time and date of the exam, as well as the link to the Zoom session.
We will try to ensure that the Zoom exams are scheduled at the same time as to the face-to-face exam for each course, in accordance with the exam timetable.
What time will the Zoom exams start?
The Zoom invigilated exam timetable will be scheduled the same as the face-to-face University exam times – commencing at 9:00am and 1:00pm ACST (Adelaide time).
The allocated duration of the examination includes a combined reading and writing time. Where applicable, upload time will be determined by your Course Coordinator.
Please be aware that you are expected to be logged in and present in the Zoom meeting ‘waiting room’ 15 minutes prior to your scheduled exam start time, in order to allow for ID and exam environment checks.
If you have an Alternative Exam Arrangement (AEA), your exam duration may be different to other students.
Will students be reminded of how much time is left?
Yes, the exam invigilator will give students a reminder when they have 30 minutes remaining and 10 minutes remaining, as well as when their exam is finished.
You must stop work once informed by the invigilator that the duration of the exam has elapsed. Students who do not comply with this direction will be considered in breach of exam conditions.
Can I sit my Zoom examination if I log in late?
You must connect to Zoom no later than 10 minutes after your scheduled exam commencement time.
You will still be required to have your test environment and ID checked by the invigilator before commencing your exam. This will need to be done before the exam is opened in MyUni. No additional time will be added to a scheduled exam finish time to meet exam duration allocations if you begin your exam late.
If you fail to connect within 10 minutes after the scheduled exam start time, you will not be able to sit the exam.
What if I finish my exam early?
If you finish your exam before the duration has elapsed, please send the invigilator a private message using the chat function in Zoom.
The invigilator will advise you on how to proceed.
The testing environment
Can I take a toilet break during my Zoom Invigilation exam?
As with an in-person supervised exam, we recommend that you have gone to the bathroom before you start your Zoom exam.
If you want to temporarily leave your exam space for a toilet break, please notify the Zoom invigilator through the chat function before you leave.
The video function on Zoom must remain switched on throughout the examination and when you move away to go to the toilet. You will need to leave your workings/mobile phone/smart watch on your desk space with the webcam pointed at your documents. The invigilator may request that you show them the room you are taking your exam in when you return from your break.
Similar to in-person exams, no additional working time is provided for toilet breaks. Please note that leaving the view of the webcam during the exam (unless for allowed breaks) is not permitted.
Can I have food or water during my Zoom examination?
Yes. You may bring one clear, plastic bottle of water and a small supply of food in a clear container.
Can I talk or interact with others during my exam?
No. You cannot talk or interact with others during your exam.
Your microphone is to remain on during the entire session.
This must be taken into account when you are preparing your testing environment for the exam by ensuring that you have access to a private, quiet room for the duration of the examination.
During the examination all students will have their microphones on. Only the Zoom invigilator will be on mute during the examination.
Resources and technology
Can I use a tablet device to write answers on for handwritten responses or general working?
No, the use of iPads or other electronic tablet devices for handwritten responses or other working is not permitted as the invigilator cannot monitor how that device is being used.
Handwritten responses must be done on a piece of paper.
Can I use headphones or listen to music while doing the Zoom Invigilated exam?
No, you may not.
Under similar conditions as you would an in-person supervised exam, headphones or music would not be permitted. To maintain the integrity of the exam, headphones (headsets or earbuds) are not permitted, as the Zoom invigilator is unable to monitor what you are listening to.
The playing of music in the background (without headphones) is also not permitted, as it will be a distraction for others.
Note that as headphones are not permitted but that a microphone and speaker are required to participate in the Zoom invigilation, the in-built microphone and speaker of your laptop/computer device are sufficient.
What resources are permitted in my Zoom Invigilated exam?
Other than the technology required to undertake the Zoom Invigilated exam, the only permitted materials are those identified by your Course Coordinator. Your Course Coordinator will determine what materials (ie. books, notes, websites, programs, calculators, scratch paper, etc) are allowed for your exam. These details will be available prior to the exam, via MyUni.
If you are permitted to refer to printed notes in your exam (see your course's permitted exam resources for details), then these must be printed and not accessed using another device, including a tablet. If a PDF of notes is permitted, it must be on the same device you're using to take the exam.
How are permitted resources for my exam checked by the Zoom Invigilator?
Before the examination starts, the invigilator will request that you show them the room you are taking your exam in and your workspace with your webcam to confirm that you are not seeking unpermitted assistance with the exam (for instance from other people or with unpermitted notes and resources).
If you are allowed to access websites (ie. online calculator, MyUni materials), the Zoom invigilator will be able to see the websites through the sharing of screens.
What are the minimum technical requirements required to sit a Zoom Invigilated exam?
In advance of the exam, you must ensure you have:
- a PC or laptop with a single (one) screen
- stable internet connection
- a webcam
- microphone and speakers. Headsets and ear buds etc. are not permitted
- a device capable of scanning and converting documents to a .pdf. The printer or other device should be near your work area (i.e. in the same room). You may use your mobile phone for scanning once you have completed your examination.
Please ensure you have arranged access to a private, quiet room for the duration of your examination. It is important that you won’t be disrupted by anyone and that you can have your speakers on without disrupting others.
What are the webcam requirements for my Zoom Invigilated exam?
For Zoom Invigilation, a webcam is required.
You are able to choose whether the webcam is a standalone device or one that is in-built to your computer/laptop. A standalone webcam is one that is not inbuilt into your computer – you plug it into your computer via a cable. You should not be swapping between a standalone and inbuilt camera view/angle during your Zoom invigilated exam.
Your face – chin to forehead – must be in camera view at all times. If you aren’t allowed any additional materials, your eyes should stay on the screen at all times while testing.
Please note that leaving the view of the webcam during the exam (unless for allowed breaks) is not permitted.
Can I use a printer/scanner?
If you require access to a printer/scanner for when you need to scan and upload your answers when your exam is finished, please let the Zoom invigilator know.
The printer should be near your work area (ie. in the same room and within view of the webcam).
Can I use multiple monitors and an external keyboard and mouse during my Zoom examination?
You will only be able to use one screen during the Zoom Invigilated exam. You must disconnect any additional monitor(s) or screens and remove them from your workspace so that it is clear that they are not being used. Students must show their full screen (not a window only) and the invigilator will check to ensure that the full screen is being shared.
An external keyboard or mouse are suitable and cause no problems.
Can I use my mobile phone at any stage during the exam?
The use of a mobile phone is not permitted during the exam.
Exceptions apply if you are using the data on your phone to hotspot an internet connection, as well as if you are required to take photos of your work to upload your exam answers during submission time.
What if my internet connection is not stable enough to sit the Zoom Invigilated exam?
If you are worried that your internet connection will prevent you from completing your online exam using Zoom and MyUni, the following options are available to you:
- Sit the exam at the home of a friend or family member with a better internet connection.
- Use the personal hotspot on your phone to create a wifi connection.
Sit the exam in a location that meets the criteria of a quiet place where you will not be disturbed and other people will not come into the webcam view.
Can I use a VPN to access MyUni if I am undertaking my studies from another country?
Yes, if required you can connect with a VPN.
The University of Adelaide have an established arrangement for VPN access from China and have confirmed it works successfully with a practice test undertaken from Beijing.
Can I test that the Zoom functions are working on my computer?
Yes. All students will have an opportunity to sign up for a 10 minute test with a Zoom invigilator before their exam. It’s important that all students take up this opportunity to ensure there will be no bandwidth or other technology issues at the time of their exam.
Students will receive an email with the details once the exam timetable is available through their University email address.
This will also be an opportunity to ask questions, and to learn how to set up your test space and webcam view appropriately to meet the invigilator’s view/supervision requirements.
Can I use my mobile phone to establish a personal hotspot to take my Zoom Invigilated exam?
Yes, provided that your hotspot allows a stable internet connection and that you do not access or use the mobile phone/device at any stage during the exam.
What happens if I lose internet connection during my Zoom Invigilated exam?
If you are disconnected from the Zoom meeting due to bad internet connection, please try and re-connect as soon as you can.
Once you have re-entered the Zoom meeting and have shared your screen, you are able to continue with the examination.
If you are unable to reconnect to the exam, the exam will be terminated and an incident will be reported to the Faculty.
If the technical issues have impacted your exam performance, you can apply for a replacement exam via the Replacement/Additional Assessment (R/AA) process.
What happens if I have technical problems that prevent me from completing the exam?
In the event that you do encounter difficulties, attempt to contact your Invigilator and to reconnect. If you are unable to reconnect to the exam, the exam will be terminated and an incident will be reported to the Faculty.
In the unlikely event that there is a technical problem that cannot be resolved during the exam, such as a loss of internet connectivity, you can apply for a replacement exam via the Replacement/Additional Assessment (R/AA) process. Please provide evidence such as a screenshot to support your application. You should also ask for an email (or transcript of any online chat) documenting any technical advice provided to support your request for a replacement exam.
What type of calculator can I use during the exam?
All information regarding permitted materials including using a calculator for your exam will be made available to you by your Course Coordinator.
How do I upload/submit my exam if participating in a Zoom Invigilation?
The allocated duration of the examination includes reading and writing time. Upload time duration will be determined by your Course Coordinator depending on your upload type.
The Zoom invigilator will inform all students when the writing time is up, and when you need to start uploading. Any student who has entered the Zoom Invigilation late must also finish working at this point in time.
Students who do not comply with this direction will be considered in breach of exam conditions.
Students will be given enough time after the exam end time to upload their answers to submit their exam. Please ensure that your name and student number are on the top of each page of your answers and rough paper, with clearly labelled question numbers.
If your answers were handwritten, you can upload your submission with the use of a printer/scanner or your mobile phone. You may like to download an app to your phone or other device to capture your answers. (Please note, you must download this prior to beginning your exam, not during submission time).
If you find, due to technical issues, your online exam submission is late, document this delay and inform your Zoom Invigilator through private chat.
Can I screenshot, take pictures/photographs or make a copy of my exam?
Taking pictures, photographs, screenshots or copying the exam content in any purpose is not permitted.
How will integrity and fairness be ensured for all students taking Zoom Invigilated exams?
Zoom Invigilation will be used for the applicable online exams to minimise any variations in exam conditions. As with all assessments, these exams will be subject to the University’s Academic Integrity policy and it is expected that all students will adhere to the highest standards of Academic Integrity during the examination. This means that:
- All work must be your own individual work
- You will not communicate with any person, other than the Invigilator via Zoom, during the examination
- Be aware that should there be any doubt that the work submitted was not entirely your own or there is a breach of exam conditions, the concerns will be forwarded to the School’s Integrity Officer for investigation.
- You will stop work once informed by the invigilator that the duration of the exam has elapsed.
Students who do not comply with this direction will be considered in breach of exam conditions. The entire exam-taking process and duration of your exam is recorded with Zoom for audit purposes and can be reviewed in the event unusual activity is reported. The Zoom Invigilator will provide a report of incidents that occurred during the examination session to the University, but does not make any misconduct allegations.
The incident report provided to the University will assist in the determination of whether there has been any potential Academic Integrity breach. Any suspected breach incidents would be investigated under usual University procedures.
How will the Zoom Invigilation environment affect AEA students?
Students with an existing AEA will need to inform email@example.com.
In accordance with their AEA, students will have any extra time added in their MyUni shell. The Zoom Invigilator will be aware of the details regarding the extra time and requirements. The online nature of the exam being Zoom Invigilated should not affect any student’s ability to undertake their exam and will be inclusive of the requirements detailed in each student’s AEA.
No personal details regarding AEA eligibility will be distributed to other students or invigilators.
Are there opportunities for replacement/additional assessment or deferred Zoom Invigilation exams?
Standard University policy applies for replacement, additional assessment and/or deferred examinations to all Zoom Invigilated Online Exams. Visit the Replacement/Additional Assessment website for details.
Please note that if you are experiencing internet problems and if the disconnection is very disruptive, such that exam integrity cannot be assured and/or your ability to complete the exam is significantly hampered (i.e. if you experience a drop out of 10 minutes or more), you can apply for a replacement or deferred exam. If the technical trouble cannot be resolved, you should ask for an email to document what has happened to support your application for a RAA exam.
Will the Zoom Invigilator have any form of access to my computer or personal files?
No. The Zoom invigilator will only be able to view and hear the student through Zoom using webcam and microphone features and the only access they will have to the student’s computer is to view the student’s shared screen.
Please note this access is used only for the purpose of monitoring the student while they are taking and submitting their exam.
What if I don’t feel comfortable with the thought of somebody being able to see my personal space?
The invigilator will request that you show them the room you are taking your exam in and your workspace with your webcam. If you don't feel comfortable with the invigilator or other students being able to view the room you are sitting in, the following options are available to you:
- Select a neutral space in which to do the exam where a blank wall is behind you.
- Sit the exam in an alternate location that meets the criteria of a quiet place, ie. a study area on campus. Please note it will need to be a space where you will not be disturbed, has no background noise and other people will not come into the webcam view, as you are not permitted to take the exam in a space where you will be in contact/proximity to other people.
What if I don’t agree to the conditions for Zoom Invigilated exams?
At the commencement of the exam your invigilator will explain expectations and you must agree to the exam rules in order to undertake the exam. Normal University protocol will be followed if you do not attend the Zoom Invigilation for your exam.
Attendance to the Zoom Invigilated meeting and submission of your exam signals your agreement with all conditions and expectations outlined.
What online support will there be during the Zoom exam?
If you experience any technical difficulties, you may use the private chat function in Zoom to contact the Invigilator should any issues arise.
If something is unclear or you believe there is an error on the exam, you may send a question to your Invigilator via private chat in Zoom. The invigilator will do their best to answer the query but responding to student queries during the exam may not be feasible. If you are not able to clarify something, please specify any assumptions you have made when completing the exam and which questions those assumptions relate to.
If you have any questions, please contact the Lead Invigilator via the form below.