Higher Degree by Research Induction Program
Congratulations on your recent offer of admission to begin your journey as a researcher. To ensure you get off to a good start, we have created a local induction program to guide you through your next steps so you can settle into your research as quickly as possible.
As a new Higher Degree by Research (HDR) student, in the coming months you will be asked to complete a series of steps to ensure you are enrolled and aware of your responsibilities not only as a researcher, but also in relation to your health, safety and wellbeing. Our aim is to settle you into your workspace and orientate you with your surroundings as you begin to discuss the details of your research project with your Supervisor.
In six months time, you should have:
- completed your Health, Safety and Wellbeing Inductions
- set up your workstation
- become more familiar with the library and research facilities
- determined the focus of your research project
- attended the Welcome Event for new ECMS Higher Degree by Research students. Welcome Events will be held in March and September, and you will receive an invitation closer to the most suitable date. In the meantime, please refer to this short HDR Welcome Information Presentation.
Where do I go on the first day?
- If you haven't already received your enrolment form, you will need to collect it from the Adelaide Graduate Centre (AGC) on your first day. The AGC is located on Level 2 of the Schulz Building (via West Entrance). For directions, see the North Terrace campus map.
- Once you have collected your enrolment form, you will then need to proceed to your School Office in time for your first day appointment with your Principal Supervisor.
- Once you have met with your Supervisor, the School Office Administrator will make arrangements for you to undergo a local induction.
Step 1 – Your enrolment
Your first step is to enrol and meet with your Principal Supervisor. Your Supervisor will assist you in completing the enrolment form during your first day appointment.
Before your first day appointment with your Supervisor
- Complete Sections 1 – 6 of the AGC Enrolment Form.
- Master of Philosophy students only: Print a course add form to be filled out when you discuss your selection of elective coursework units with your Supervisor.
At your first day appointment with your Supervisor
- Ensure you go through the Supervisor checklist provided in your Welcome Pack. Use this as a guide to your discussion.
- Complete all necessary details on the enrolment form with your Supervisor before requesting the Head of School’s signature.
- Master of Philosophy students only: Complete the course add form with your Supervisor and lodge at the Faculty of ECMS Office, Level 1, Ingkarni Wardli Building for processing.
- Request your School Office to arrange the Head of School’s signature on the enrolment form.
- The School Office Administrator will advise you when the form has been signed and is available to collect.
- Deliver the enrolment form to the AGC, Level 2, Schulz Building (via West Entrance). Refer to the North Terrace Campus map.
Once the Adelaide Graduate Centre has processed your enrolment
- You may request a student ID card from Ask Adelaide which is located in Hub Central. Ask Adelaide will take your photo and provide you with an ID card that you can then use to access printing and photocopying services, borrow from the library and gain access to University buildings.
- When your photo is taken for your student ID card, the picture is saved to your online University account. As a Higher Degree by Research student, you can access your details via Staff Services Online. Log in, go to the profile tab and your photo will be in the top left-hand corner. Download the JPEG file and save it to your local drive. This photo can be used when you create your Researcher Profile.
Step 2 – Health, Safety and Wellbeing Inductions
We are committed to providing and maintaining the highest possible standard of health, safety and wellbeing (HSW) for our students. As a student, it is also your responsibility to take reasonable care to protect your own safety. We ask that you complete a series of induction and training activities that will help you to consider and mitigate any risks that may arise during your research. See below for the various stages of HSW inductions to be completed during your first 6 months.
On your first day
- Your School Office Administrator will provide an introduction to your School’s facilities and complete the HSW Local Orientation.
At your first day appointment with your Supervisor
- Your Supervisor will provide you with a HSW Overview. Once completed, take this form to your HSW Implementation Review meeting once the date is arranged by your Supervisor.
One week after commencement
- Go to the , click on ‘University Corporate Staff Induction Program’ and read the HSW online information to complete the induction.
Two weeks after commencement
- For an overview of the HSW processes in ECMS, complete the General HSW Induction online module.
- Complete the High-Risk HSW Induction (only for those who will work in labs and workshops). The ECMS HSW Officer or your Principal Supervisor will determine if you require this training. If unavailable, contact the HSW team to register for future training sessions.
Once project scope is clear
- Your Principal Supervisor will help you complete a HSW Implementation Review to determine if you require training in a lab or workshop. Bring your HSW Overview form to this meeting and retain both forms for your records.
- Use the Risk Assessment Decision Tool (Appendix A) or the Long Form Risk Assessment Template to help assess your level of risk by identifying any hazards or potential risks relating to your research.
- All parties must sign off the HSW induction process for HDR students check list as evidence that all inductions have been completed. Provide this form as part of your Core Component of the Structured Program (CCSP) review.
Step 3 – Information and training
There are a few more things to consider to ensure you set yourself up well and you may be starting to think about what skills you would like to develop as you progress through your candidature. See some useful training and development opportunities as well as the AGC Research Student Handbook which is a good HDR resource.
Don’t forget to
- Complete the Adelaide Graduate Centre online induction program for Higher Degree by Research students which you can access through MyUni.
- Check out the AGC Research Student Handbook.
- Familiarise yourself with the North Terrace Campus. Use the self-guided tour to orientate yourself.
- Register your Orcid Id. Higher Degree by Research students are encouraged to sign up and register their ORCiD with the University.
- Attend the Faculty of ECMS HDR Welcome Event so you can meet some new people and learn about the University services and support available. Your invite will be sent via email closer to the event date. There are two Welcome events a year, held in March and September. If you arrive between these dates, please refer to the HDR Welcome Event presentation and we will invite you to the next available event.
- Access some useful training courses and tours:
- Register to attend a HDR Library Skills course and learn how to manage your data, use EndNote and access research databases and resources. Recommended for students and researchers new to the University of Adelaide, as well as to current students who may wish to review or update their knowledge of what the University Library offers.
- 'How to Plan Your PhD' CaRST training session. You need some very specific skills and tools to plan a PhD. This workshop will introduce you to the PhD Planning Toolkit.
- Setup your researcher profile. All University researchers and HDR students are encouraged to create a researcher profile. Profile pages automatically display information from the Aurora database, such as publications. You can also manually add other information, such as your career history and qualifications. Find out more about creating a researcher profile, getting support and training.
- Tour ECMS labs and workshops. Familiarise yourself with available faculty infrastructure and resources that may be useful during your research. Register your interest.
- The Phoenix High Performance Computing (HPC) service allows University researchers to improve time frames for analysis and processing of big data, increase complexity in models and simulations, and produce the best of innovative and collaborative research. Register for training.
- Make yourself aware of your responsibilities under the Export Controls and Defence Trade Controls Act. Staff and students need to be aware of their obligations under the Defence Trade Controls Act and obtain a permit for intangible supply before a transaction takes place. For further information refer to the Office of Research Ethics, Compliance and Integrity website.
Refer to the Frequently Asked Questions (FAQ) section below for useful links and resources.
Step 4 – Set up your workstation
It is important that you ensure you have your computer set up correctly, are comfortable at your desk, and seek assistance if you have any ergonomic concerns.
- Refer to the for help to quickly assess the layout of your work area. Some simple adjustments may make a big difference, or perhaps you need to .
- Your account is your identity, and your password is the key that gives you access to your data. Keeping your account and password secure is important, so choose a and in order to manage your account. If you are unable to log in, go to Ask Adelaide (Card Services) to activate your account.
Once you have your log in details and password, Technology Services can help you with the following:
- computer and printer set-up
- Microsoft Outlook email and calendar set-up
- booking room procedures and booking resources
- University phones and staff directory
- follow-me printing set-up.
If you want to fix the problem yourself, are also available through Technology Services.
Need assistance? Call the Technology Service Desk on 8313 3000. Using an internal university phone, dial extension 33000.
Frequently asked questions (FAQ)
Below we have listed some of our most frequently asked questions regarding University services available to you.
Where can I go to meet with others, study, make social connections and exchange ideas?
How do I organise a student ID card?
Once your completed enrolment form is processed by the Adelaide Graduate Centre, you may request a Hub Central. Ask Adelaide will take your photo and provide you with an ID card that you can then use to access printing and photocopying services, borrow from the library and gain access to University buildings. from which is located in
Where do I go for help and general information?
provides a range of services that help support you throughout your study. Located in Hub Central, they can help with your printing and wi-fi set-up, student ID cards, letters and visa-related questions, and can refer you to the appropriate person for other matters. A is also available for other student-related questions and answers.
Where is the library and can they help me with research resources?
The provides a wide range of services to support learning, teaching and research at the University of Adelaide. The library supports researchers and higher degree by research (HDR) students at all stages of the research process, from advice on literature searching and sourcing of hard-to-find materials, to strategies for effectively managing research data. Refer to the link for available and . The Library holds information sessions specifically for Faculty of ECMS students.
Where do I go to find out more about life on campus, available activities and support?
I have some personal issues and need advice about my confirmation of enrolment. Is there an advisory service for international students?
Yes, the University provides a number of different support services for international students. provides the following services to all current international students of The University of Adelaide:
- guidance throughout your chosen program of study
- specialised advisory services for international students
- referrals to relevant contacts inside and outside the University
- advice and support relating to enrolment and Confirmation of Enrolment (CoE) matters
- social programs and promotion of activities for international students.
I need a suitable photo to upload to my researcher profile, where do I go?
When your photo is taken for your student ID card, the picture is saved to your online University account. As an HDR student, you can access your details via the link. Log in, go to the profile tab and you will find your photo in the top left-hand corner. Download the JPEG file and save it to your local drive.
I need to prepare some University branded documents, where do I access the logo and stationery templates?
Useful University-branded templates are available on the website. If you are representing the University you are required to use an approved template for stationery, PowerPoint presentations, posters, etc.
Where do I go for help with my writing skills and maths abilities?
The Writing Centre aims to help all students, no matter their skill level, in their development as writers through in person, one-on-one consultations. They support all students through any and all stages of their writing process, from initial idea to final revision, and everything in between. Located in Level 3 East of Hub Central, drop in for a visit and meet with a writing mentor.
For Maths help, please speak to your Supervisor to determine what specific help you need. Your supervisor can then follow up with the Postgraduate Coordinator in Mathematical Sciences who may suggest level 4 Maths courses you could to attend in order to increase your understanding.
Other useful links
We’ll do what we can to help you settle in and make your arrival as smooth as possible, but if you have any questions, please contact your .